Top 5 Reasons Harley-Davidson Dealerships Should Outsource Their BDC Operations

Effectively managing a Business Development Center (BDC) can be one of the most difficult things to do in a Harley-Davidson dealership. Many dealerships have trouble keeping their BDC operations running smoothly because they always need to handle large amounts of leads, make sure they follow up with them on time, and provide great customer service. 

This leads to high operational costs, inconsistent lead management, and lack of specialized expertise within the team.

These challenges aren’t limited to the BDC department only – they spread throughout the dealership. When BDC operations are ineffective, it results in lost leads, missed sales opportunities, and ultimately lowers customer satisfaction levels.

I have witnessed poorly managed BDC functions cause lead conversion rates to drop by 20% and customer retention rates to decrease significantly in some dealerships. The frustration among sales teams was evident while the dealership’s profitability took a hit.

The good news is that this problem has a strategic fix: outsourcing BDC operations. In my ten years as a BDC manager, I have seen first-hand what outsourcing can do for Harley-Davidson showrooms. 

Professional BDC providers bring industry expertise and operational efficiencies which enable these businesses to overcome such challenges effectively.

Here are the top five reasons why outsourcing your BDC operations is a game-changer for Harley-Davidson dealerships.

1. Cost Efficiency:

One of the most significant benefits of outsourcing BDC operations to a third-party like Virtual BDC is the substantial cost savings. Maintaining an in-house BDC team involves considerable expenses, including salaries, benefits, training, technology, and office space. 

Outsourcing, on the other hand, allows you to get rid of all these additional expenses you incur for managing the team in-house, reducing overhead and only paying for the services you need.

Let me explain this from personal experience. I worked with a mid-sized dealership that was struggling with high operational costs. 

By outsourcing their business development to us, they managed to reduce their operational expenses by over 30%. 

These savings were redirected towards enhancing their marketing efforts and upgrading their showroom, which resulted in a 15% increase in overall sales within a year.

That is not all, beyond direct cost savings, outsourcing also frees up financial resources that can be reinvested into other critical areas of the dealership, such as inventory management and customer service improvements, leading to a more competitive and appealing dealership.

2. Access to Specialized Expertise

Expertise in BDC Operations:

Professional BDC providers come equipped with specialized skills and extensive experience in managing lead generation, follow-up, and customer interactions. Top-rated automotive bdc companies always put efforts to train their reps on the latest trends & technologies.

So, you don’t have to worry about hiring, training or up-scaling the skill level of your reps.

In my experience, partnering with an outsourced company can dramatically improve the quality of customer interactions. These teams are adept at personalizing communication and ensuring timely follow-ups, which significantly boosts lead conversion rates. 

For instance, a dealership we consulted saw a 20% increase in lead conversions within six months of outsourcing their operations to us, thanks to the professional handling of customer interactions.

3. Scalability and Flexibility

Adapting to Demand Fluctuations:

Imagine your next marketing campaign was a real success, but now your reps are too busy to focus on new leads coming in. And, now if you start hiring, imagine how much time it would take you! 

On the other hand utilizing a 3rd party offers the flexibility to scale operations up or down based on demand. Whether it’s a seasonal sales spike or a new model launch, your BDC partner can quickly adjust their resources to meet your needs.

Handling High Volume Periods:

I recall a summer sales event where a dealership we worked with experienced a significant surge in leads. We instantly scaled up resources assigned to this client to handle the increased volume, ensuring no lead was left unattended. This flexibility is invaluable during peak times and promotional events.

Long-Term Scalability:

Outsourcing also supports long-term growth strategies. As your dealership expands, an outsourced provider can grow with you, providing consistent support without the need for continual hiring and training of new staff.

4. Focus on Core Business Activities

By outsourcing BDC tasks, your in-house team can focus on what they do best—selling motorbikes and providing exceptional customer service. This redirection of resources allows your sales team to concentrate on closing deals and building lasting relationships with customers.

Improved Sales Performance:

When your sales team is not bogged down by administrative tasks and follow-ups, they can dedicate more time to engaging with customers on the showroom floor. This focused effort often translates into improved sales performance and higher customer satisfaction.

A dealership we worked with experienced a 20% increase in sales performance after outsourcing their BDC operations. The in-house team was able to focus solely on sales activities, resulting in more effective customer interactions and higher closing rates.

5. Enhanced Customer Experience

Professional reps are equipped to ensure prompt and effective customer follow-up. Quick response times are crucial in today’s competitive market, where customers expect immediate attention.

Personalized Customer Interactions:

Third-party BDC teams use advanced CRM systems and data analytics to personalize customer interactions. This personalization enhances the customer experience, making customers feel valued and understood.

Customer Satisfaction and Loyalty:

Higher quality and more personalized interactions lead to improved customer satisfaction and loyalty. In one case, an off-shore team implemented a follow-up system that reduced response times by 50%, resulting in higher customer satisfaction scores and increased loyalty.

A dealer that outsourced their Harley Davidson BDC services reported a 30% improvement in customer satisfaction scores within six months. The outsourced team’s ability to provide timely, personalized responses played a significant role in this achievement.


Outsourcing your dealership’s BDC operations offers numerous benefits, including cost efficiency, access to specialized expertise, scalability, improved focus on core business activities, and enhanced customer experience.

The strategic advantages of outsourcing BDC operations can significantly enhance the performance and profitability of Harley-Davidson dealer. By leveraging the expertise and resources of professional BDC providers, you can overcome the challenges of managing BDC functions in-house and drive your dealership toward greater success.